Welcome to the Red Urchin Time and Priority Management System.
Our complete time management system consists of two major parts – our Red Urchin System and the Red Urchin tablet application which is the powerful tool that enables the system for the user.
The Red Urchin Time and Priority Management System is based on our key principles and processes that have been tried, tested and refined by tens of thousands of users to deliver what we believe is the most effective time management system available. The Red Urchin tablet application is a critical component that sits in the middle of the ecosystem using the underlying principles, rules and processes that are the guiding foundations of our Red Urchin System, but it is only part of the puzzle to be truly efficient in the real world.
Follow our system and we guarantee you will be more productive, more balanced and more effective in every part of your life.
To understand the Red Urchin ecosystem we need to start from a different perspective of what are we (you) looking to achieve?
What does success look like? What do we need to accomplish that success?
What does success look like in the realm of managing our time effectively? what do we actually want to achieve? We know from working with our customers that the answer to this question is different for everyone and while there are goals that are common to many users, the priority of them is different for different users. So what do we know?
These are the key goals of what people are trying to achieve when implementing or adopting a time management system:
To get “everything” they need to complete in a time period, completed! (we will discuss what “everything” is later in the ecosystem)
To not forget to complete important/critical/promised tasks
To achieve more in the same available timeframes
To be able to use their available time more effectively
To use “more effective time management” to achieve things they normally do not “have time for”
Your starting point is what does success look like for you? What do you want to achieve by adopting an effective time management system?
At Red Urchin, we have constructed the following as our template for an effective Time Management ecosystem. If we know what we are trying to achieve then the diagram below shows the components that we need to achieve that success.
The Bottom Layer
The ecosystem starts with the ideas, needs and desires of what we wish to achieve. These can be anything, a goal, a task, a project, the need to pickup the kids, climb a mountain, go to a meeting. Without these building blocks there is nothing to plan, nothing to process, no activities to do, but without some sort of grouping, planning or order they are really just a bunch of things to do at some point in time. You have no way of knowing if they are the main objective, the sub tasks to achieve that objective, important, urgent, promised, irrelevant, time wasting, critical etc.
Therefore reality (or life) actually looks like the picture to the right, a whole bunch of stuff coming at us with no rhyme or reason and us trying to get things done with it. Without any sort of planning or process the tasks all overwhelm and conflict with each other and in the end we get very little achieved. The noise overwhelms us, we lose focus, distractions abound and we are drip fed tasks that may or may not be important, may or may not be urgent and who knows if they are our priority or not.
We need to apply planning and process and then implement that planning and process to have effective and efficient time management of our lives. We need to intervene in the ecosystem to ensure our process looks like the picture below.
We need to apply planning and process and then implement that planning and process to have effective and efficient time management of our lives. We need to intervene in the ecosystem to ensure our process looks like Figure 3.