Want to know our secret to achieving balance in your life? For making you soul smile in the midst of your crazy life pressures, stress and commitments?
A day. The default unit for our time and priority management closely followed by the breakdown hours and sometimes minutes. We need to harness this correctly.
One of the key principles in the Red Urchin time management system is the first level filtering of tasks using the 4 D’s (See The 4D’s of Time Management). The 2nd ‘D’ is to “Decide when to do a task”. This decision is critically important to the Red Urchin system and is what distinguishes powerful time management applications such as Red Urchin from linear To Do lists.
One of the key pillars of the Red Urchin Time Management System is continuity and a core process is pre-planning your day before it arrives. We want the ‘To Do Today’ page for any given day to be pre-populated with activities, but what is the best way to approach it?
One of the pillars of Red Urchin (see Red Urchin Principles) is Responsibility. Part of responsibility is knowing who is responsible for a task and what responsibility actually infers. Part of effective time management is the art of delegation. Its easy to get wrong and easy to get right if you follow our simple rules.
So what is the major difference and more importantly benefits between using a straight line ToDo list versus a time management system like Red Urchin?
We have a lot of information that comes in and while Red Urchin can track and manage your tasks sometimes you need to have other information to assist you in completing those activities in your day to day schedule.
The Reference (Ref.) field on the ‘To Do Today’ page has been the subject of much discussion by our users on the best way to use it. Here is a summary of how it was intended and how our users use it.
This is a common problem! With Red Urchin if you follow the simple pre-planning activities and remember to ‘Plan Tomorrow Today‘ you will be able to identify it prior rather than when it is to late. With the Red Urchin time and priority fields you will know in advance if your activities for a day add up to more time than you have available and can do something proactive about it.
We have all been there…can’t get to sleep, too much on your mind, try counting sheep, 1, 2, 3, what else do I need for that presentation tomorrow, did I pack my gym gear, what number was I up to…1, 2, 3…