Cycling through your day

A day. The default unit for our time and priority management closely followed by the breakdown hours and sometimes minutes. We need to harness this correctly.

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Find an old ‘To Do Today’ Page

If you are trying to find a ‘To Do Today’ page that is older than the current month being displayed, you can either backtrack using the month tab or use the Search field at the top of the page.

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Pre-planning your day

One of the key pillars of the Red Urchin Time Management System is continuity and a core process is pre-planning your day before it arrives. We want the ‘To Do Today’ page for any given day to be pre-populated with activities, but what is the best way to approach it?

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The Art of Delegation

One of the pillars of Red Urchin (see Red Urchin Principles) is Responsibility. Part of responsibility is knowing who is responsible for a task and what responsibility actually infers. Part of effective time management is the art of delegation. Its easy to get wrong and easy to get right if you follow our simple rules.

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Tidying Up Red Urchin

Need to tidy up Red Urchin? Not following Cycling through your day as much as you would like? Crazy turmoil and noise got the better of you? Here is 2 tips to tidy up Red Urchin.

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Urgent vs Important Tasks

There is a big difference in urgent tasks versus important tasks, but it is how we identify them, prioritise them and action them that makes the difference.

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Use any row…

One of the main design elements of Red Urchin is that you can enter data on any line leaving blanks between lines if you want to.

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Using the Outside Activities section

The Outside Activities section is designed as a specific secondary section to the main activities section on the ‘To Do Today’ page. Visually it allows activities to be segmented from the main list which we have found is important for a number of time management reasons.

We have key processes to order, prioritise, schedule and complete activities for our day so there is no need to segment the activities into lots of different categories especially since a lot of our activities come from Communications, Goals and Meeting pages which are already segmenting or grouping the activities. So over the years the main segmentation that our users have asked for is to have a section for activities that are different from our main list, so we quite simply called this section Outside Activities.

Many users list activities that are of a “personal” nature and keep all their “work” related activities in the main section but however you use it, the best way is to use the Outside Activities section is to keep activities that are different from the main section listed in there, but remember the same prioritisation, scheduling and completion rules apply.

Using the Reference field

The Reference (Ref.) field on the ‘To Do Today’ page has been the subject of much discussion by our users on the best way to use it. Here is a summary of how it was intended and how our users use it.

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What if I have planned more time than I have?

This is a common problem! With Red Urchin if you follow the simple pre-planning activities and remember to ‘Plan Tomorrow Today‘ you will be able to identify it prior rather than when it is to late. With the Red Urchin time and priority fields you will know in advance if your activities for a day add up to more time than you have available and can do something proactive about it.

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