Using the Outside Activities section

The Outside Activities section is designed as a specific secondary section to the main activities section on the ‘To Do Today’ page. Visually it allows activities to be segmented from the main list which we have found is important for a number of time management reasons.

We have key processes to order, prioritise, schedule and complete activities for our day so there is no need to segment the activities into lots of different categories especially since a lot of our activities come from Communications, Goals and Meeting pages which are already segmenting or grouping the activities. So over the years the main segmentation that our users have asked for is to have a section for activities that are different from our main list, so we quite simply called this section Outside Activities.

Many users list activities that are of a “personal” nature and keep all their “work” related activities in the main section but however you use it, the best way is to use the Outside Activities section is to keep activities that are different from the main section listed in there, but remember the same prioritisation, scheduling and completion rules apply.

What if I have planned more time than I have?

This is a common problem! With Red Urchin if you follow the simple pre-planning activities and remember to ‘Plan Tomorrow Today‘ you will be able to identify it prior rather than when it is to late. With the Red Urchin time and priority fields you will know in advance if your activities for a day add up to more time than you have available and can do something proactive about it.

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